Delegate & Visitor Information

However you are planning to attend mmc2023 incorporating EMAG 2023 here's all the details you'll need in advance of July

Conference Delegates

Conference delegates are able to access all the features of mmc2023 incorporating EMAG 2023: an international scientific conference; huge exhibition with companies large and small showcasing their latest equipment; the poster village featuring cutting-edge research from all over the world, and; a drop-in learning zone filled with a range of equipment and experts on hand to offer advice and demonstrations.

Registration Desk Opening Times (all times are BST)

Monday 3 July: 0900 – 1900
Tuesday 4 July: 0800 – 1900
Wednesday 5 July: 0800 – 1830
Thursday 6 July: 0830 – 1600

Exhibition Visitors

The FREE to attend exhibition is one of the largest microscopy exhibitions in Europe, so please allow plenty of time to visit the exhibitors who have supported mmc2023 incorporating EMAG 2023. In addition to the extensive exhibition there are commercial workshops taking place as well as the Learning Zone and the RMS Zone. Exhibition visitors are also able to visit the Poster Village featuring cutting-edge research from all over the world.

Exhibition Opening Times (all times are BST)

Tuesday 4 July: 0915 - 1830
Wednesday 5 July: 0915 - 1815
Thursday 6 July: 0900 - 1500

Please note that the exhibition is not open on Monday 3 July.

Your Badge

Prior to the event, you will receive a QR Code by email. Please bring this email with you to the registration desk (either printed or electronically). You will be able to scan this QR code at one of our self-service terminals to print your conference badge. Your conference badge also allows you access to the Exhibition from Tuesday 4 July until 1500 on Thursday 6 July. You will also be able print your badge by typing in the email address you have registered with.

If your registration is unpaid, you will receive an email but it will ask you to visit the main registration desk, not the self-service terminals, in order to make payment. The terminals will not print your badge.

To use one of the self-service terminals hold the QR code in front of the red scan light, or just type in your badge reference number or email address. If you need assistance, please visit the registration desk next to the terminals.

Please note - if you have made payment for your registration within the last 10 days, you may still have to go to the main registration desk to print your badge.

After registering, you will be able to collect your lunch vouchers at the Voucher Collection Point next to the registration terminals.

Virtual Delegate Bag

As part of our commitment to sustainability we will not be providing a printed conference programme or other material, it will be available in the Virtual Delegate Bag and through the conference app.

As well as a full PDF conference programme, the virtual delegate bag contains material from sponsors and lots of other useful information. Please make sure you take the time to view the bag and download the resources.

Also with sustainability in mind we have not produced any new merchandise for this event, instead we have brought with us unused items, like pens and notepads, from previous events that people may still find useful. These will be available from the RMS stand at the back of the exhibition hall.

Please note that the PDF programme may differ slightly from the online version due to any changes that have taken place at the last minute. The scientific programme will be correct online and in the app.

Lanyards

You can collect your lanyard (sponsored by Nanosurf) from the self-service terminals or registration desk.

Lanyard colour coding

Conference & Exhibition attendees – White
Exhibitors - Black

Admission and Name Badges

Entry to the conference sessions is restricted to mmc2023 incorporating EMAG 2023 Conference Delegates only and for security purposes you must wear your badge at all times or you may be refused entry. If you lose your badge, please ask at the Registration Desk for a replacement.

Conference badges allow entry to all aspects of mmc2023 incorporating EMAG 2023, including the exhibition, learning zone and commercial workshops.

Exhibition Visitor badges enable access to the exhibition, scientific imaging competition, poster sessions, learning zone and commercial workshops. It is not possible to attend the conference sessions with an Exhibition Visitor badge.

An Exhibitor badge is intended for company representatives working on exhibition stands. You cannot access conference sessions with this badge and must either register for the conference or use one of your allocated Exhibitor Conference Passes.

Catering Information

All delegates will be able to obtain FREE tea and coffee all day in the exhibition from the central catering point.

Refreshments will be available to conference delegates in the Poster Area and around the Exhibition on Tuesday from 1630 – 1830, Wednesday from 1615 – 1815 and on Thursday from 1215 – 1400.

There will also be a number of free water points around the exhibition.

Breakfast, lunches and snacks will be available to purchase from the catering areas within the exhibition from Tuesday to Thursday.

Lunch vouchers are included in your conference registration, you will be given 1 - 3 vouchers depending on the number of days you have registered to attend. You can collect these from the Voucher Collection Point after you have collected your badge. The lunch vouchers have a value of £10 which can be used in full or part payment. Please note, no change will be given and lost vouchers will not be replaced.

Networking Events

Networking dinners and daily poster sessions are an integral part of mmc2023 incorporating EMAG 2023. There are plenty of opportunities to network with all the other conference attendees. Some of them need to be booked during the registration process others are free to attend. Plan what you would like to go to from our Networking & Social Programme.

Additional Information

Security

Please be aware that security measures are in place for mmc2023 incorporating EMAG 2023. On arrival at the venue you will see bag security checks and security personnel onsite.

Wi-Fi Access

Free Wi-Fi will be available in Manchester Central. Please note there will be no computer terminals available for use at Manchester Central.

Prayer Room

Attendees will have access to the Prayer Room at Manchester Central, this is located to the right hand side of the Registration Desk in the Central Foyer.

Anchor Congress App

The mmc2023 incorporating EMAG 2023 Congress App is available through Engagefully. It offers a wide range of features including:

Create your own personal itinerary
Search and select sessions
Connect with colleagues and speakers
Identify exhibitors to add to your itinerary
View venue information

Download the engagefully app from your app store, search for Royal Microscopical Society and you'll be able to access the mmc2023 congress app.

Social Media

For the latest conference and exhibition updates follow us on twitter @mmc_series. Include #mmc2023UK in any of your social media posts to join the conversation. Please tag the RMS in your images on Instagram (@royalmicrosoc) for a chance to be featured on our page. Don’t forget, we are also on Facebook and LinkedIn! Just search for ‘Royal Microscopical Society’.

RMS event staff and volunteers will be on hand at the conference to help with any queries and to direct you around the venue. RMS staff will be wearing striped t-shirts and shirts to help you identify them.